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GOOD AFTERNOON.IT IS 2 0 2 AND I WOULD LIKE TO CALL THE GOVERNMENT, GOVERNMENT, OH, SORRY, TECHNICAL.
I'M HEARING MYSELF LIKE THREE TIMES, THREE TIMES TESTING.
WE'RE GOING TO, UM, WE'D LIKE TO, UM, CALL THE GOVERNMENT OF OPERATIONS COMMITTEE TO ORDER.
I WOULD LIKE TO ACKNOWLEDGE MY COLLEAGUES THAT ARE, THAT ARE PRESENT.
UM, MAYOR PRO, TIM MARTHA CASSICK, TATUM, COUNCIL MEMBER SALLY ALCORN.
COUNCIL MEMBER CARTER IS, UM, WITH US VIRTUALLY.
WE HAVE STAFF FROM DISTRICT A, DISTRICT B, DISTRICT E, DISTRICT H, AND DISTRICT J, AND I'LL ACKNOWLEDGE THEM AS THEY, AS THEY COME IN.
UM, THERE IS NO QUORUM AT THE MOMENT, SO THEREFORE, UM, AS LONG AS THERE IS STANDING TRADITION OF COUNCIL, WE WILL PROCEED WITH THE PRESENTATION.
IF THE AGENDA ITEM REQUIRES A QUORUM TO MOVE FORWARD AS CHAIR OF THE COMMITTEE, I WILL ENSURE THAT THERE IS A QUORUM BEFORE THE COMMITTEE PROCEEDS WITH THE, WITH THE VOTE.
AND IN TODAY'S MEETING, THE IT DEPARTMENT WILL PROVIDE SOME, UM, DETAILS AND UPDATES REGARDING THE WIRELESS, TELECOMS, TELECOMMUNICATIONS DEVICE AND SERVICES.
AT THIS MOMENT, I'LL YIELD TO DIRECTOR LISA KENT FOR A PRESENTATION, AND I WOULD ASK MY COLLEAGUES TO PLEASE, UM, HOLD YOUR QUESTIONS UNTIL THE END OF THE PRESENTATION.
IN ADDITION, WE, UM, WILL ALSO HAVE THE ASSISTANT DIRECTOR OF INFRASTRUCTURE, UM, MR. OMAR FARUK, WELCOME.
JUST MAKING SURE YOU CAN HEAR US AND WHEN YOU TURN YOUR MIC ON TOO.
SO, AS, UH, CHAIR INDICATED, I'M LISA KENT.
I AM THE DEPARTMENT DIRECTOR FOR HOUSTON IT SERVICES AND ALSO THE CITY'S CHIEF INFORMATION OFFICER.
SO THANK YOU CHAIR PLUMMER FOR HAVING US HERE.
THIS IS OUR FIRST TIME AT THE GOVERNMENT OPERATIONS COMMITTEE.
WE'RE HERE TODAY TO TALK ABOUT THE, UH, RECOMMENDATIONS THAT WILL SOON BE COMING FORWARD TO CITY COUNCIL.
I'M FORECASTING IT TO BE EARLY NOVEMBER FOR THE WIRELESS TELECOMMUNICATIONS DEVICES AND SERVICES CONTRACTS.
AND SO OMAR IS, UM, AS YOU MENTIONED, THE ASSISTANT DIRECTOR IN OUR INFRASTRUCTURE DIVISION.
HE IS ACCOUNTABLE FOR DATA NETWORK AND TELECOMMUNICATIONS.
AND SO HE'S HERE WITH ME TODAY IF YOU HAVE TECHNICAL QUESTIONS OR THINGS ABOUT THE EVALUATION.
WE ALSO HAVE, UM, THE DEPUTY DIRECTOR FOR OUR BUSINESS PRIVACY DATA AND, UH, DATA PRIVACY AND BUSINESS OPERATIONS MANAGEMENT.
JANE WU, AS WELL AS BURT CRAWFORD, WHO IS THE DEPUTY CIO OVER INFRASTRUCTURE.
UM, SPD HAS ALSO JOINED US, IF THERE ARE ANY QUESTIONS ABOUT THE PROCUREMENT FOR THIS AGREEMENT, SO WE CAN GO TO THE NEXT SLIDE.
SO BOTTOM LINE, THE REASON WHY WE'RE HERE IS TO TELL YOU ABOUT THE RFP AND THE RECOMMENDATIONS THAT WILL BE COMING FORWARD TO YOU.
THIS TIME WE WILL BE ASKING CITY COUNCIL TO AUTHORIZE A MULTI-VENDOR AWARD.
UM, SO TWO AGREEMENTS FOR WIRELESS TELECOMMUNICATION DEVICES AND SERVICES.
UM, I DO WANNA POINT OUT THAT THE PRESENTATION THAT YOU HAVE BEFORE YOU HAS BEEN WRITTEN GENERICALLY, BUT I AM GOING TO REVEAL IN THIS MEETING NOW THAT SBD HAS BEEN ABLE TO NOTIFY ALL PROPOSERS.
SO FOR THE PURPOSES OF THIS PRESENTATION, VENDOR ONE IS VERIZON WIRELESS, VENDOR TWO IS AT AND T FOR FIRSTNET SERVICES.
AND SO THE PURPOSE OF THESE CONTRACTS, UH, WHAT IS THE REASON WHY THE CITY HAS WIRELESS CONTRACTS AND WHAT WILL THEY BE USED FOR? THE CITY LEVERAGES WIRELESS COMMUNICATIONS DEVICES TO ENABLE OUR PEOPLE AND OUR DEVICES OR MACHINES TO COMMUNICATE AND SHARE INFORMATION.
AND SO, AS YOU WELL KNOW, ANY MODERN CITY, CERTAINLY THE NATION'S FOURTH LARGEST NEEDS TO HAVE THE ABILITY FOR MOBILE WORKERS AND FOR DEVICES THAT ARE POSITIONED OUT IN THE COMMUNITY TO COMMUNICATE DATA BACK TO CITY SYSTEMS. AND SO THAT ENABLES THE CITY TO ACCOMMODATE MOBILE WORKERS SUCH AS POLICE OFFICERS, FIREFIGHTERS, INSPECTORS, PUBLIC OFFICIALS LIKE YOURSELVES, ANYONE WHO NEEDS TO OPERATE AND DO BUSINESS OUT IN THE CITY.
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IT ALSO IS ABOUT MAKING DIVI DEVICES ABLE TO COMMUNICATE.SO THAT COULD BE ANYTHING FROM CAMERAS AND SENSORS, UM, AND OTHER SORTS OF DEVICES IN VEHICLES.
AND THEN FINALLY, FOR DISASTER RECOVERY PURPOSES, THESE WIRELESS DEVICES ENABLE US TO NOT ONLY SUSTAIN EXISTING SERVICES, PARTICULARLY IF DURING A NATURAL DISASTER, THE WIRED SOLUTIONS HAVE GONE DOWN.
UM, BUT IT ALSO ENABLES US TO STAND UP TEMPORARY SERVICES, UM, AS WE HAVE DONE IN MULTIPLE FACILITIES DURING DISASTER RECOVERY.
SO IN TERMS OF PROCUREMENT, HOW WAS THE SELECTION MADE? WE DID ISSUE AN RFP, UH, THAT WAS, UM, ATTENDED BY AN EVALUATION COMMITTEE WITH MEMBERS FROM NOT ONLY THE HITS DEPARTMENT, BUT ALSO HOUSTON PUBLIC WORKS AND HOUSTON POLICE DEPARTMENT.
WE ALSO HAD A NON-VOTING MEMBER, ADVISORY MEMBER FROM THE HOUSTON AIRPORT SYSTEM.
UM, WE DID RECEIVE PROPOSALS FROM ALL THREE OF THE MAJOR TELECOMMUNICATIONS WIRELESS VENDORS THAT'S AT AND T T-MOBILE AND VERIZON WIRELESS.
ALL THREE PROPOSERS MET THE TECHNICAL COMPETENCE REQUIREMENTS.
THEY WERE ALL SELECTED FOR ORAL PRESENTATIONS, AND THEY ALL SUBMITTED BEST AND FINAL OFFERS.
THE ANALYSIS OF THE BO PRICING AND THE SCORING MATRIX RESULTED IN A RECOMMENDATION TO TRANSITION TO A MULTI-VENDOR AWARD FOR THE TOP TWO SCORING VENDORS WITH BEST OVERALL VALUE.
YOU CAN SEE FROM THE NEXT BLOCK BELOW THAT THE NEW CONTRACT AMOUNTS THAT WE WILL BRING FORWARD TO PROPOSE $55.7 MILLION IS INTENDED TO AWARD A CONTRACT TO VERIZON WIRELESS.
UM, VENDOR TWO, WHICH IS A SIX POINT, ROUGHLY $6.2 MILLION, WOULD BE FOR AT AND T INTENDED FOR FIRSTNET SERVICES.
TOTAL COMBINED SPENDING AUTHORITY THAT WE ARE SEEKING FOR THOSE TWO AGREEMENTS IS JUST UNDER $62 MILLION.
THAT FUNDING SPENDING AUTHORITY IS INTENDED TO BE FOR THE FIVE YEAR DURATION.
THAT'S A THREE YEAR BASED CONTRACT PLUS TWO OPTION YEARS.
AND WE DID DO A CONTRACT SPECIFIC GOAL AS PART OF THAT RFP, AND IT IS 18%.
SO THIS IS JUST A SNAPSHOT OF THE EVALUATION CRITERIA DIRECTLY FROM THE RFP.
IT GIVES YOU A FEEL FOR HOW THE RFP UM, PROPOSALS WERE EVALUATED.
THOSE FIRST FOUR CATEGORIES WERE SIMPLY PASS FAIL.
YOU WILL SEE THAT THE BULK OF THE POINTS, 75 OUT OF 100 POINTS WAS FOR THE TECHNICAL COMPETENCE REQUIREMENTS.
AND THEN 25 POINTS WAS FOR THE PRICING PROPOSAL, WHICH NOT ONLY INCLUDES THE PRICE FOR DEVICES AND THE ASSOCIATED PLAN PRICING, BUT ALSO FOR THE REBATES.
SO THIS SLIDE HAS A WHOLE LOT GOING ON, BUT THERE'S A FEW THINGS THAT WE WANT TO DRAW TO YOUR ATTENTION THAT WE'RE TRYING TO COMMUNICATE.
FIRST, WHO ARE THE BIGGEST CONSUMERS WITHIN THE CITY OF HOUSTON OF WIRELESS DEVICES AND SERVICES, AND WHAT KINDS OF THINGS ARE THOSE WIRELESS SERVICES FOR? WHEN YOU LOOK AT THIS CHART, WE'VE ORGANIZED IT VISUALLY TO CONVEY BOTH CATEGORY AND SCALE, MEANING QUANTITY OF DEVICES.
THAT LEFT HAND RED BLOCK IS COMPRISED OF H-P-D-H-F-D, MUNICIPAL COURTS DEPARTMENT, AND THE HOUSTON EMERGENCY CENTER.
THOSE ARE ALL IN A PUBLIC SAFETY CATEGORY.
AND THAT COMPRISES 50% OF THE CURRENT CONTRACT DEVICES MOVING TO THE RIGHT.
WHEN YOU LOOK IN THE BLUE, THOSE ARE THE TWO ENTERPRISE DEPARTMENTS.
HPW REPRESENTS THE SECOND LARGEST CONSUMER OF WIRELESS DEVICES AND SERVICES.
UM, BUT YOU ALSO HAVE HAS AS PART OF HOUSTON EMERGENCY, SORRY, HOUSTON AIRPORT SYSTEM AS PART OF THOSE ENTERPRISE DEPARTMENTS.
AND THEN IN GREEN, YOU HAVE EVERYBODY ELSE.
UM, YOU'LL NOTE, UH, HOUSTON HEALTH DEPARTMENT IS THERE THE FOURTH LARGEST CONSUMER OF WIRELESS DEVICES.
AND THEN HITS COMES IN AT NUMBER SIX WITH, UM, A COMBINATION OF DEVICES FOR DISASTER RECOVERY AND PEOPLE.
SO IN ESSENCE, 50% OF THE CONTRACT DEVICES ARE PUBLIC SAFETY.
32% ARE ENTERPRISE DEPARTMENTS.
THAT MAKES A TOTAL OF 82% OF THE ENTIRE CONTRACT, UM, DEVICES.
AND THEN THE REMAINING 28% IS EVERYBODY ELSE.
THAT'S EITHER GENERAL FUND OR REVOLVING FUND.
THIS CHART GIVES YOU ANOTHER VIEW.
IT DEPICTS THE BREAKDOWN OF SERVICES FOR PEOPLE VERSUS THINGS OR MACHINES.
WHEN YOU LOOK AT IT UNDERNEATH THE TITLE OF QUANTITY OF WIRELESS DEVICES,
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YOU SEE THAT WE HAVE IT DIVIDED BETWEEN THOSE LINES.THOSE FIRST TWO DEPARTMENTS ARE ENTERPRISE.
THE SECOND FOUR ARE PUBLIC SAFETY, AND THEN THE REMAINDER ARE ALL OTHER GENERAL FUNDS.
SO THE SAME BREAKDOWN OF CATEGORY.
WHEN YOU LOOK AT THE COLORING OF THE CHARTS OF THE BAR CHART, ORANGE REPRESENTS THINGS OR DEVICES.
THOSE ARE ACTUAL CELL PHONES ASSIGNED TO AN INDIVIDUAL PERSON FOR VOICE COMMUNICATIONS.
SO WHEN YOU LOOK NOT ONLY VISUALLY AT THE SCALE OF THE NUMBER OF DEVICES, YOU CAN ALSO SEE THE BREAKDOWN OF QUANTITY IN THE CHART BELOW THE BAR.
SO FOR EXAMPLE, HOUSTON PUBLIC WORKS, WHICH HAPPENS TO BE THE SECOND LARGEST CONSUMER, HAS 4,801 MACHINES OR THINGS THAT HAVE WIRELESS SERVICES IN 2,317.
THAT CONTINUES ACROSS THAT CHART.
UH, WITH HAS BEING THE FIFTH LARGEST CONSUMER, HPD, THE FIRST BIGGEST CONSUMER, HFD BEING THIRD.
AND THEN IF YOU JUMP OVER PAST THAT SECOND LINE, HHD IS THE FOURTH AND HITS IS THE SIXTH.
SO AGAIN, DATA DEVICES, IF YOU PICTURE BACK ON THE PAGE BEFORE, IT'S THINGS LIKE TABLETS, UM, THAT WORKERS USE OUT IN THE FIELD TO ACCESS SYSTEMS AND DATA WHILE THEY'RE DOING WORK.
IT'S MOBILE DATA TERMINALS OR MOBILE DATA COMPUTERS THAT YOU WOULD SEE IN POLICE CARS AND FIRE TRUCKS.
IT'S AIR CARDS FOR THINGS LIKE RADIOS WHERE WE ARE LEVERAGING THE CELLULAR, UM, WIRELESS SERVICES AS BACKUP TO THE CITY'S RADIO SYSTEM.
IT'S ALSO THOSE SAME AIR CARD WIRELESS DEVICES THAT ARE BACKUP FOR NETWORK SWITCHES, WHICH WE DEPLOY FOR DISASTER RECOVERY PURPOSES.
SO THIS CHART GIVES YOU AN AT A GLANCE HISTORICAL EXPENDITURE SUMMARY.
I WANNA POINT OUT THIS IS FOR CALENDAR YEAR 23 AND PART OF CALENDAR YEAR 24 UP THROUGH THE SECOND MONTH OF QUARTER THREE.
SO AUGUST, IT SHOWS YOU THE SAME BREAKDOWN, BUT YOU CAN SEE THE SCALE FOR THE PUBLIC SAFETY DEPARTMENT'S ENTERPRISE, AND THEN EVERYBODY ELSE.
THIS GIVES YOU THE SAME DATA, BUT THE ACTUAL DOLLAR AMOUNTS.
SO WE THOUGHT YOU MIGHT BE INTERESTED IN BEING ABLE TO LOOK BY, UM, CATEGORY BY DEPARTMENT BY QUARTER, BY THE SUMMARY OF THOSE, UM, ROUGHLY SEVEN QUARTERS, AND THEN THE PERCENT BREAKDOWN.
SO WHAT ARE WE ASKING YOU FOR? THIS IS THE PROJECTED CONTRACT SPENDING AUTHORITY THAT WE BELIEVE WILL BE NEEDED FOR THAT FIVE YEAR AGREEMENT.
I DO WANNA POINT OUT THAT WHEN CITY COUNCIL, UH, APPROVES THAT SPENDING AUTHORITY, IT DOES NOT MEAN IT HAS TO BE SPENT.
IT MEANS WHAT ARE WE ALLOWED TO SPEND UNDER THOSE CONTRACTS? AND I'M GONNA TRANSITION TO YOU WHILE I GET A TISSUE.
SO JUST WALK THEM THROUGH THIS SLIDE.
SO BASICALLY WE'RE, UH, SHOWING A, AN AREA OF 90% FOR VENDOR ONE AND 10% FOR VENDOR TWO.
AND HOW WE CAME ABOUT DURING THAT.
UM, ACHIEVING THAT IS LISTED AT THE BOTTOM WITH VENDOR ONE TOTALS AND VENDOR TWO TOTALS, UH, FOR THE PROJECTED FISCAL YEARS.
UH, HOWEVER, WE ALSO PROVIDED A BREAKDOWN OF PUBLIC SAFETY ENTERPRISE AND ALL OTHER DEPARTMENTS OF WHAT THAT PORTION WILL BE FOR EACH ONE OF THOSE FOR, FOR THOSE FISCAL YEARS AND, AND TOTALING AT THE END FOR THE TOTAL OF FIVE YEARS, AS WELL AS THE WIRELESS REBATE BASED ON THE PROPOSERS INFORMATION PROVIDED.
AND AS YOU CAN SEE, VENDOR ONE, VENDOR TWO OR VERIZON AND AT AND T VERIZON IS PROVIDING, UH, THE REBATE OF 7.350.
AND, UH, VENDOR TWO, WHICH IS AT AND T, WHICH IS 450,000 BASED ON THE NUMBER OF LINES, THAT'S WHAT CONSTITUTES THAT REBATE.
SO WE'LL OPEN UP TO QUESTIONS AND ANSWERS.
I'D LIKE TO ACKNOWLEDGE COUNCIL MEMBER WILLIE DAVIS IS HERE.
UM, COUNCIL MEMBER CARTER IS ON VIRTUALLY AND WE DO HAVE A STAFF FROM DISTRICT, UM, H AND UM, I APOLOGIZE DISTRICT.
OH, AND ALSO DISTRICT J, REMEMBER?
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ALRIGHT, SO I DO HAVE, UM, MAYOR PRO TEM KASIK TATUM IN Q.THANK YOU FOR THE INFORMATION.
UM, CAN YOU JUST REMIND US HOW DOES THIS, UM, CONTRACT COMPARE TO OUR LAST FIVE YEAR CONTRACT? THIS CONTRACT, FIRST OF ALL, THE, THE PREVIOUS ONE WAS AWARDED ON FEBRUARY 19TH, 2020.
SO THAT WAS LITERALLY TWO OR THREE WEEKS BEFORE THE WORLD SHUTDOWN FOR THE PANDEMIC.
THAT CONTRACT WAS A SINGLE VENDOR AWARD TO VERIZON WIRELESS.
IT, UM, DO YOU REMEMBER THE DOLLAR AMOUNT AS AMENDED? I'LL HAVE TO FOLLOW BACK UP WITH YOU.
IT DEFINITELY WAS LESS THAN THIS AGREEMENT.
WE CAN EVEN LOOK IT UP FOR YOU WHILE WE'RE HERE.
'CAUSE I WANT TO JUST KIND OF HAVE SOMETHING TO COMPARE TO FROM THE LAST FIVE YEARS TO NOW.
UM, JUST TO SEE WHAT, WHAT THAT INCREASE IS.
BECAUSE I MEAN, WE SPEND A LOT OF MONEY ON DEVICES, BUT, UM, WE DO, I'M INTERESTED TO KNOW WHAT THE CHANGE HAS BEEN OVER THE LAST FIVE YEARS.
AND THEN NOW WE'RE GOING TO TWO VENDORS BECAUSE, UM, VENDOR TWO IS GOING TO BE OUR BACKUP FOR PUBLIC SAFETY.
SO WE DIDN'T HAVE THAT FIVE YEARS AGO, OR VERIZON DID BOTH.
WE, WE DID NOT HAVE IT UNDER THE AGREEMENT.
I WILL SAY THAT ABSOLUTELY THERE HAVE BEEN PURCHASE ORDERS THAT WERE ISSUED FOR FIRSTNET SERVICES TO FUNCTION AS BACKUP SERVICES.
THAT'S, THAT'S ABSOLUTELY BEEN THE CASE.
IT WAS NOT CONSOLIDATED INTO CONTRACTS.
SO DO, DO WE FIND THAT DOING IT THIS WAY HAS HELPED US FINANCIALLY AS OPPOSED TO THE INDIVIDUAL CONTRACTS FOR FIRSTNET? I BELIEVE THAT TO BE THE CASE, BUT WE COULD VERIFY THE COST COMPARISON THAT GENERALLY BY PUSHING IT THROUGH COMPETITION THROUGH AN RFP PROCESS, WE'LL NET BETTER PRICING.
IT ALSO IMPROVES THE VISIBILITY.
IT'S MUCH EASIER TO SEE THE CONTRACT SPEND THAN IT IS WHEN IT'S IN MULTIPLE SEPARATE PURCHASE ORDERS.
AND, AND COUNCIL MEMBER, LET ME JUST ASK MY TEAM, ARE WE, ARE WE LOOKING UP THE AMOUNT? YES, MA'AM.
SO THE CONTRACT
SHE MANAGES OUR CONTRACTS DIVISION FOR KIDS.
SO, UM, THE MAX CONTRACT AMOUNT, UH, FOR THE ORIGINAL PLUS THE AMENDMENT AMENDMENT WAS 49,662,000.
SO 49 AND WE WENT TO 61, BUT WE'RE ADDING VENDOR TWO.
AND SO WE JUST NEED TO KNOW WHAT THAT, WHAT WE SPEND ON THE INDIVIDUAL CONTRACT SO THAT I CAN MAKE A TRUE COMPARISON.
SO YOU WOULD LIKE TO SEE, WELL, THE VERIZON CONTRACT WAS THE 49 MILLION.
AND WE ARE FORECASTED, BY THE WAY, THAT IS ONE REASON WE ARE COMING TO YOU NOW EARLY.
UM, THAT CONTRACT FOR VERIZON WIRELESS IS SLATED TO EXPIRE IN FEBRUARY OF 2025, BUT IT'S ALSO SLATED TO RUN OUT OF SPENDING AUTHORITY AT THE END OF DECEMBER.
SO WE ARE HERE SEEKING TO, UM, PROVIDE YOU INFORMATION IN PLENTY OF TIME.
THAT IS THE REASON WHY I WOULD LIKE TO COME FORWARD TO CITY COUNCIL FOR THE NEW AGREEMENTS IN NOVEMBER.
AND THE SPENDING AUTHORITY ENDS IN DECEMBER.
THE SPENDING AUTHORITY ENDS IN WITH THE CONTRACT IN FEBRUARY.
IN FEBRUARY, BUT THERE WON'T BE ANY MORE.
I, I'M, I'M SORRY, I MISSPOKE.
THE SPENDING AUTHORITY THAT WE HAD SOUGHT FROM COUNSEL WILL BE EXHAUSTED IN DECEMBER.
SO IT'S NOT THAT IT WILL END RIGHT TIME-WISE, BUT WE WON'T HAVE ANY LEFT.
AND THEN JUST TO PIGGYBACK ON HER QUESTION, I'D ALSO BE INTERESTED TO SEE THIS WAS, THIS IS NOW POST COVID, AND AS YOU KNOW, AS ALL WE ALL OF US KNOW, UM, EVERYTHING WENT VIRTUAL AT THAT TIME.
AND SO ARE WE PURCHASING MORE EQUIPMENT, ET CETERA THAT, UM, THAT WE DIDN'T DO BEFORE? JUST BECAUSE, UM, OF KIND OF WHAT WE'VE LEARNED FROM THAT, FROM THAT WHOLE COVID EXPERIENCE.
I'D BE INTERESTED TO SEE WHAT THAT LOOKS LIKE AS WELL.
JUST IN TERMS OF EQUIPMENT PURPOSE, RIGHT? THERE IS NO DOUBT THAT THE CITY IS DOING MORE MOBILE WORK.
UM, I DO THINK THAT THE PANDEMIC PROPELLED US FORWARD TO DO THAT FASTER MAYBE THAN CITY WORKERS WERE READY AND PREPARED TO DO.
BUT I DON'T THINK THAT'S THE SOLE REASON.
I THINK WE, WE NEED TO BE DOING THE WORK OUT WHERE THE WORK IS AND COLLECTING DATA FROM DEVICES SO THAT THOSE SYSTEMS CAN THEN PROVIDE SITUATIONAL AWARENESS, PROVIDE BETTER ANALYSIS AND THOSE SORTS OF THINGS.
SO WE ARE ABSOLUTELY DOING MORE WORK, MOBILE WORK ACROSS THE ENTIRE CITY.
I'D LIKE TO ACKNOWLEDGE, UH, COUNCIL MEMBER
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ELKHORN.THANK YOU CHAIR, AND THANKS FOR THE PRESENTATION.
THESE CONTRACTS ARE HUGE, BIG MONEY.
SO I SEE JS IN THE AUDIENCE TOO.
HOW LONG HAS THIS SOLICITATION BEEN OUT? DO YOU REMEMBER WHEN IT WAS ISSUED LAST YEAR? THAT WAS, HAS IT BEEN ABOUT THEY, THEY'RE LOOKING UP THE DATE FOR US RIGHT NOW.
I SEE SPD WORK AND I, AND I'M ASSUMING YOU GOT PRETTY ROBUST, UH, RE YOU KNOW, REQUESTS, I MEAN SOLICIT, I MEAN A LOT OF PEOPLE WOULD YOU LIKE TO COME UP? JED, COME ON UP, JED.
HOW MANY PEOPLE WON OF THIS $61 MILLION CONTRACT? SO, UH, AS DIRECTOR KENT, ALL, ALL THE MAJOR CARRIERS, YES.
THEY CARRIER, THEY WERE IN CITY, RESPONDED, ALL THE CARRIERS AND, AND ON CONTRACTS LIKE THIS, IT, IT SEEMS LIKE, AND I HAVE NO COMPLAINTS ABOUT VERIZON OR WHATEVER, I, I JUST, IT JUST SEEMS LIKE IT'S ALWAYS KIND OF EASIER TO GO WITH THE PEOPLE THAT, THAT HAVE BEEN IN PLACE BECAUSE YOU, YOU'VE GOT ALL THE EQUIPMENT, YOU'VE ESTABLISHED THE RELATIONSHIPS, YOU HAVE A GOOD, YOU HAVE, YOU, YOU ESTABLISH A GOOD WORKING RELATIONSHIPS.
YOU, SO JUST EXPLAIN A LITTLE BIT ABOUT HOW, HOW, HOW, I MEAN, I GUESS WHAT I'M TRYING TO SAY IS LIKE WHAT, YOU'RE KIND OF AT AN ADVANTAGE, RIGHT? I MEAN, IF YOU'RE THE, THE EXISTING CHARACTER CARRIER, I MEAN, WHAT KIND OF THINGS DID YOU PUT OUT THERE THAT THAT MADE IT SO EVERYBODY COULD REALLY COMPETE FOR THIS? SURE, SURE.
AND THAT, THAT'S A REALLY IMPORTANT QUESTION.
AND WHAT WE DO, PART OF OUR JOB IN SPD IS TO STRIVE TO MAKE SURE AS THE EVALUATION COMMITTEE'S FORMED, THAT THEY ARE EVALUATING THE PROPOSALS IN FRONT OF THEM.
AND SO WE WATCH LIKE A HAWK IF A, IF A MEMBER WANTS TO MAKE A REFERENCE TO A PAST CONTRACT, THAT'S, THAT'S NOT PART OF WHAT WE'RE DOING.
SO IT'S VERY MUCH FOCUSED ON WHAT WE HAVE IN FRONT OF US AND FINDING THE BEST VALUE FOR THE CITY WITH THE PROPOSALS THAT WE HAVE VERSUS BRINGING IN SOME OF THAT, UH, ADDITIONAL INFORMATION.
SO WE, WE DO WATCH THAT VERY, VERY CLOSELY.
AND, AND THE SELECTION KIT COMMITTEE IS MADE UP FROM PEOPLE FROM VARIOUS DEPARTMENTS? CORRECT.
YEAH, I DON'T HAVE ANY, I'M NOT TRYING TO MAKE A STATEMENT.
IT JUST SEEMS LIKE WHEN WE HAVE SOME OF THESE REALLY BIG HIGH DOLLAR CONTRACTS, REGARDLESS IT HEALTH EVERYWHERE, IT'S, IT SEEMS LIKE OFTEN IT'S THE, THE EXISTING, YOU KNOW, INCUMBENT, YOU KNOW, THAT THAT CARRIES ON.
UM, SO THAT'S, THAT'S REALLY ALL I HAD.
SO THE EVALUATION WENT ON KIND OF, IT STARTED IN FEBRUARY AND WE'RE WE'RE HERE.
SO THE $49 MILLION WASN'T ENOUGH THAT YOU THINK THE $61 MILLION WILL BE ENOUGH.
AND WE CAN TALK A LITTLE BIT MORE ABOUT, UM, HOW WE GATHERED THOSE FORECASTS.
UM, OMAR'S TEAM DID NOT ONLY LOOK AT HISTORICAL USAGE OF DEVICES, BUT ALSO SOLICITED THAT FEEDBACK FROM THE VARIOUS DEPARTMENTS.
UM, SO THIS INCLUDES THEIR ASSESSMENT OF WHAT THEY BELIEVE THAT THEY'RE GOING TO NEED.
UM, AND HPD IS ONE THAT YOU SAW OVER THE LIFE OF THIS CONTRACT? A DRAMATIC INCREASE.
BUT THAT'S BECAUSE THEY HAVE BEEN CONSCIOUSLY MAKING THE DECISION TO EQUIP OFFICERS, BOTH PEOPLE AND THINGS IN CARS, UM, WITH THE ABILITY TO DO MORE WITH TECHNOLOGY AND TO HAVE MORE SITUATIONAL AWARENESS AS THEY GO ABOUT DOING THEIR JOBS.
SO, UM, IS THERE ANYTHING THAT YOU CAN ADD TO THAT, OMAR, IN TERMS OF THE FORECASTING? RIGHT.
SO ON THE FORECASTING BEFORE WE, UM, GATHERED THIS INFORMATION, THEY WERE ASKED TO PROVIDE THEIR BREAKDOWN AND WHAT THEY WOULD ANTICIPATE FOR THE NEXT FIVE YEARS, WHAT THEY WOULD USE.
AND, AND WE WORKED ON THE SCENARIO FOR THE 90 10 AND THAT'S WHAT IT CAME OUT TO.
IT LITERALLY MATCHED UP INDEPENDENT, UH, EVALUATION, MY EVALUATION WITH THE USER'S INPUT AND THAT'S WHAT WE CAME UP TO.
I THINK YOU ALSO HAD SOME PERCENTAGES MM-HMM
UM, IN TERMS OF THE GROWTH FACTOR YES.
BY DEPARTMENT, CORRECT? I WAS LOOKING FOR THAT ONE.
SO THE GROWTH FORM, SO THERE IS A, UH, GROWTH PROJECTION VENDOR DISTRIBUTION ANALYSIS ALSO, UH, THAT WE DID, UH, INTERNALLY.
AND WE'RE BASICALLY YEAR ONE, WE'RE LITERALLY AT 3%.
AND THEN WE PROJECT THE GROWTH TO BE ANYWHERE BETWEEN 8.6 AND 9.7.
UH, IT'S PROJECTED TO GO UP BECAUSE AS WE GET CLOSER TO THE WORLD CUP, THERE'S ALSO THAT WE HAVE TO LOOK FORWARD TO.
SO THERE'LL BE MORE THINGS ADDED AND THEN WE CAN EXPECT SOME MAYBE TAPERING, UH, OFF IT LATER DOWN.
SO THAT'S ALSO FACTORED IN AS WELL.
AND THE REBATES, JUST KIND OF EXPLAIN HOW THAT WORKS A LITTLE BIT MORE.
SO REBATES ARE BASED ON, UM, ATTAINMENT OF A CERTAIN NUMBER OF DEVICES.
SO THINK OF IT AS TIERED MONEY BACK IF YOU SUBSCRIBE TO X NUMBER OF DEVICES.
AND SO OBVIOUSLY WITH, WITH ALL THE CARRIERS, THEY OFFERED GREATER REBATE IF
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THEY GOT THE WHOLE PIE RIGHT.UM, AND THEY OFFER A SLIGHTLY LOWER AMOUNT DEPENDING ON, OR IN SOME CASES SIGNIFICANTLY LOWER DEPENDING ON HOW MUCH THAT YOU ACTUALLY SUBSCRIBE TO.
AND SO THOSE COME BACK TO THE CITY NOT AS CREDITS ON THE CONTRACT, BUT AS A CHECK.
SO THAT MONEY GOES BACK INTO TO FINANCE.
UM, FINANCE PUTS THAT INTO A REVENUE ACCOUNT AND THEY USE IT HOWEVER THE ADMINISTRATION SEES FIT.
SO IT DOESN'T, UM, ALLOW US TO LOWER THE AMOUNT OF SPENDING AUTHORITY WE NEED ON THE CONTRACT.
IT WAS THREE BIDDERS, WAS IT? YES SIR.
AFTER THE ORAL PRESENTATIONS AND THE ANALYSIS OF THE DATA, WE SHORTLISTED IT TO TWO VENDORS TO AWARD GOOD AT AND T AND VERIZON? YES, SIR.
THAT'S, THAT'S WHAT I WAS, THANK YOU.
WE HAVE A QUESTION FROM COUNCIL MEMBER FLICKINGER OFFICE.
ARE THE EMPLOYEES HELD FINANCIALLY RESPONSIBLE FOR THE LOSS OF DEVICES, WHICH WERE UNDER THEIR CONTROL? I BELIEVE NOT.
I HAVE NOT SEEN ANY PROCESS WHERE THEY, THE EMPLOYEE PAYS BACK FOR THE, UH, DEVICE WHEN, UM, THEY HAVE LOST THE DEVICE.
IT IS A GOOD QUESTION THOUGH, BECAUSE WE HAVE, IN SOME CIRCUMSTANCES, PARTICULARLY NOW I'M REFERRING BACK NOT JUST TO CELL PHONES, BUT ALSO THINGS LIKE LAPTOPS MM-HMM
WE HAVE, AND IT IS WRITTEN INTO CITY POLICY THAT A DEPARTMENT COULD, IF AN EMPLOYEE, UM, REPEATEDLY HAS ISSUES WITH DEVICES BEING, SAY, LEFT IN THE CAR AND STOLEN OUT OF THE VEHICLE AND THOSE SORTS OF THINGS.
SO POLICY-WISE, IT IS SOMETHING THAT IS PERMISSIBLE.
UM, I CAN'T RECALL A TIME ON A CELL PHONE WHERE WE HAVE MADE THAT HAPPEN.
UH, QUICK QUESTION ON SOME OF THESE, UH, DIRECTOR, THE NUMBER OF THINGS THE DEVICES IN DEPARTMENTS IS, IS SIGNIFICANT.
HOW OFTEN IS THERE SORT OF AN AUDIT OR REVIEW DONE IF THERE'S DUPLICATION IN OR OR SOMEONE JUST IS HOLDING ONTO A DEVICE THAT THEY'RE LIKE, OH, THIS IS MY DEVICE, BUT MAY NOT ACTUALLY NEED IT ANYMORE.
I DON'T KNOW IF HOTSPOTS ARE STILL A THING, BUT LIKE JUST HOW OFTEN IS THAT DONE? BECAUSE SOME OF THESE NUMBERS ARE SIGNIFICANT AND I IMAGINE THAT THERE COULD BE A COST SAVINGS IF WE LOOKED AT, AT REDUCING WHAT ISN'T NECESSARILY NEEDED.
AND WE DO, UH, ROUTINELY ASK THE DEPARTMENT TELECOMMUNICATIONS COORDINATORS TO REVIEW THEIR BILL AND FOR THEM TO BE ACTIVELY AND PROACTIVELY IDENTIFYING WHERE THEY NEED TO UM, POTENTIALLY SCALE BACK ON SOME OF THOSE DEVICES.
THAT IS ALSO A RECOMMENDATION THAT IS, UM, I HAVE HAD CONVERSATIONS WITH THE ADMINISTRATION ABOUT THAT.
UM, HITS IS IN A POSITION WHERE WE PROVIDE THE DEVICES BASED ON WHAT THE DEPARTMENT SAYS THAT THEY NEED TO DO THEIR JOB.
I DO THINK THAT YOU'LL SEE, UH, COMING DOWN FROM THE ADMINISTRATION FURTHER RIGOR IN EVALUATING THE NEED FOR SAID DEVICES.
NOW WITH THAT, OMAR, ARE THERE OTHER AUDITS THAT WE HAVE DONE? UM, I KNOW WHEN WE HAVE TRANSITION OF EMPLOYEES, SO SAY AN EMPLOYEE LEAVES EMPLOYMENT OF THE ORGANIZATION, YOUR TEAM IS, UM, ASSESSING THAT WE GOT THE DEVICE BACK.
UM, ASKING THE DEPARTMENT AGAIN, DOES THE NEW ROLE NEED THAT DEVICE? CORRECT.
AND NOT ON HOLD ONTO THE DEVICE.
'CAUSE A LOT OF TIMES THAT'S WHAT HAPPENED.
WELL WE'RE GONNA HIRE ANOTHER PERSON.
AND SO IT'S A CONSTANT THING TO TRY TO REITERATE TO THEM THAT NO, THERE'S A COST OF THIS THING AND WE NEED TO REALLY, REALLY WISH THE DEVICE SO WE CAN CANCEL THE SERVICE.
WE DON'T HAVE ANYONE ELSE IN QUEUE.
SO THANK YOU SO MUCH FOR THE PRESENTATION.
WE DO HAVE ONE PUBLIC SPEAKER ON THE LIST.
THANK YOU BOTH VERY MUCH FOR THE PRESENTATION.
WELL THIS CONCLUDES THE GOVERNMENT OPERATIONS COMMITTEE MEETING.
THE NEXT MEETING WILL BE HELD ON NOVEMBER THE SIXTH AT 2:00 PM THANK YOU TO ALL MY COLLEAGUES AND OUR PRESENTERS AND OUR GUESTS FOR BEING HERE WITH US TODAY.
[00:30:01]
ADJOURNED.