[FY 2024 Budget Workshop: Fleet Management]
[00:00:19]
DEPARTMENT BUDGET QUESTIONS AND WORD DOCUMENT AND UPLOADED TO SHAREPOINT.
THE DEPARTMENTS HAVE BEEN DIRECTED TO PROVIDE RESPONSES WITHIN 48 HOURS OF THE CONCLUSION OF THEIR PRESENTATION.
DEPARTMENT RESPONSES WILL ALSO BE UPLOADED TO SHAREPOINT.
SO AT THIS TIME, I WOULD LIKE TO WELCOME DIRECTOR GARY GAS GLASSCOCK, WHO WILL NOW PROVIDE THE FLEET MANAGEMENT BUDGET.
I'M GARY GLASSCOCK, AND I'M THE DIRECTOR OF THE FLEET MANAGEMENT DEPARTMENT.
WITH ME TODAY IS RAY CRUZ OF THE FINANCE DEPARTMENT.
RAY SERVES AS THE CHIEF FINANCIAL OFFICER FOR FLEET MANAGEMENT.
WE'LL BE PRESENTING THE DEPARTMENT'S PROPOSED OPERATING BUDGET FOR FISCAL YEAR 2024.
IN TODAY'S PRESENTATION, WE WILL OUTLINE OUR ORGANIZATION, PROVIDE INFORMATION ON THE DEPARTMENT'S ALIGNMENT WITH STRATEGIC PRIORITIES, GIVE A DESCRIPTION OF OUR EIGHT DEPARTMENT PROGRAMS, AND OFFER INSIGHT ON THE DEPARTMENT'S PLANNED EXPENSES AND REVENUES.
FLEET MANAGEMENT IS COMPOSED OF 378 EMPLOYEES OPERATING IN THREE BUSINESS GROUPS.
OUR OPERATIONS GROUP HANDLES THE VEHICLE MAINTENANCE FUNCTION FOR THE DEPARTMENT.
OUR BUSINESS SUPPORT GROUP IS COMPOSED OF THREE DIVISIONS, CUSTOMER SUPPORT, ASSET MANAGEMENT, AND FUEL MANAGEMENT.
THE HUMAN CAPITAL GROUP IS NEW TO OUR DEPARTMENT.
IT'S RESPONSIBLE FOR TRAINING AND DEVELOPMENT.
OUR RECRUITING AND RETENTION EFFORTS, AS WELL AS OUR QUALITY ASSURANCE PROGRAM WITHIN THIS STRUCTURE ARE EIGHT SERVICE-BASED PROGRAMS THAT HAVE BEEN USED TO PREPARE OUR OUTCOME-BASED BUDGET FOR FISCAL YEAR 24.
THE FUNCTIONS OF THE FLEET MANAGEMENT DEPARTMENT ARE PRIMARILY ALIGNED WITH THE CITY'S SERVICE AND INFRASTRUCTURE STRATEGY.
WE PROVIDE THE FUEL AND MAINTAIN THE FLEET ASSETS THAT ARE NECESSARY FOR CITY SERVICES.
WE DO, HOWEVER, TOUCH ON EACH OF THE OTHER STRATEGIC PRIORITIES.
WITH REGARD TO SOUND FINANCIAL MANAGEMENT.
WE STRIVE TO BE AS EFFICIENT AS POSSIBLE TO KEEP OPERATING COSTS DOWN FOR OUR CLIENT DEPARTMENTS.
WE MAKE SURE VEHICLES AND EQUIPMENT NEEDED FOR PUBLIC SAFETY ARE READILY AVAILABLE AND IN SUPPORT OF COMPLETE COMMUNITIES.
WE OPERATE A HIGH SCHOOL MECHANIC INTERN PROGRAM FOR RESILIENT HOUSTON.
WE OVERSEE THE CLIMATE ACTION PLAN TARGET OF CONVERTING NON-EMERGENCY VEHICLES TO EV AND ADDITIONALLY, ALL OF OUR STAFF MEMBERS ARE CLASSIFIED AS TIER ONE EMPLOYEES, MEANING AS EMERGENCY SITUATIONS ARISE, SUCH AS EXTREME WEATHER EVENTS, WE CONTINUE TO REPORT TO WORK TO SUPPORT CITY OPERATIONS.
THIS TABLE PROVIDES A BUDGET, HISTORY AND PROPOSED SPENDING PLAN FOR EACH OF OUR EIGHT PROGRAMS. THE PROGRAMS ARE ARRANGED IN DESCENDING ORDER BASED ON BUDGET AMOUNTS.
IT'S IMPORTANT TO NOTE THAT THE LISTED FISCAL YEAR 23 BUDGET FIGURE INCLUDES A THREE AND A HALF MILLION DOLLARS ADJUSTMENT THAT WAS MADE DURING GENERAL APPROPRIATION TO COVER THE HIGHER THAN EXPECTED FUEL COSTS.
IN THE TOTAL THROW AT THE BOTTOM, YOU'LL SEE THAT WE PLAN TO KEEP OUR FISCAL YEAR 24 EXPENSES IN LINE WITH CURRENT YEAR EXPENSES.
WE'RE OFFSETTING BUDGET INCREASES IN SIX OF OUR PROGRAMS WITH A PLAN DECREASE IN FUEL SPENDING.
THIS EXPECTED DECREASE IN FUEL COST IS BASED ON DEPARTMENT OF ENERGY PROJECTIONS FOR NEXT YEAR.
MOVING ON TO PRO OUR PROGRAM DESCRIPTIONS.
OUR FLEET OPERATIONS PROGRAM INCLUDES THE MECHANICS, SERVICE RIDERS AND SUPERVISORS.
IN EACH OF OUR 24 GARAGES, 79% OF ALL FLEET MANAGEMENT EMPLOYEES ARE ASSIGNED TO FLEET OPERATIONS.
WE SERVICE MORE THAN 13,000 VEHICLES AND UNITS OF HEAVY EQUIPMENT.
OUR CUSTOMERS INCLUDE ALL OF THE CITY DEPARTMENTS AS WELL AS HOUSTON FIRST AND THE HOUSTON FORENSIC SCIENCE CENTER.
LABOR SPARE PARTS ALONG WITH MATERIALS AND SUPPLIES ARE THE PRIMARY EXPENSES FOR THE PROGRAM.
THE PROGRAM'S, UH, FISCAL YEAR 24 BUDGET IS 5% GREATER THAN CURRENT YEAR.
THIS ADDITIONAL 5% IS NECESSARY TO COVER THE CITYWIDE SALARY INCREASES AND DIAGNOSTIC SOFTWARE COSTS.
PERFORMANCE TARGETS FOR FLEET OPERATIONS INCLUDE ON-TIME PREVENTIVE MAINTENANCE AND
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VEHICLE AVAILABILITY.NOW, THESE ARE JUST TWO OF THE METRICS THAT WE USE FOR OUR PROGRAM.
THIS, THIS PARTICULAR PROGRAM IS OVER HALF OF OUR BUDGET, AND SO YOU MIGHT IMAGINE THAT WE PAY REALLY CLOSE ATTENTION TO WHAT'S GOING ON.
WE RECEIVE AN ENORMOUS AMOUNT OF DATA FROM EACH OF OUR GARAGES THAT WE USE TO PROCESS AND DETERMINE HOW EACH GARAGE IS PERFORMING AND IF THERE ARE ANY ISSUES THAT, UH, THAT WE RECOGNIZE THAT, THAT WE NEED TO ACT UPON.
BUT THESE PARTICULAR KPIS REALLY GO TO THE CORE OF WHAT WE'RE TRYING TO ACCOMPLISH IN THE GARAGE, AND THAT'S WHY THEY WERE SELECTED.
THE FUEL MANAGEMENT PROGRAM IS RESPONSIBLE FOR THE INVENTORY AND DISTRIBUTION OF AUTOMOTIVE FUELS.
WE OPERATE 67 FUEL STATIONS AND OVERSEE THE CITY'S FUEL CARD PROGRAM.
WE ALSO SUPPLY FUEL FOR EMERGENCY PURPOSES.
THE CHIEF EXPENSES FOR FUEL MANAGEMENT ARE OF COURSE, THE COST OF FUELS AND THE COST ASSOCIATED WITH TRANSPORTING THE FUELS.
WE USE BOTH IN-HOUSE STAFF AND CONTRACTORS FOR STATION MAINTENANCE AND FUEL DELIVERY.
AGAIN, THE 12% DROP FOR THIS PROGRAM, UH, COMPARED TO CURRENT YEAR, IS BASED ON DEPARTMENT OF ENERGY PROJECTIONS FOR FUEL COSTS.
THE PERFORMANCE TARGETS SET FOR FUEL MANAGEMENT INCLUDE THE QUANTITY OF FUEL DISPENSED, FUEL STATION COMPLIANCE WITH REGULATORY REQUIREMENTS AND FUEL STATION UPTIME.
AND I DID WANT TO CLARIFY IN THE, UH, THE TOP GOAL THAT'S LISTED IN OUR SLIDE THERE, IT'S NOT OUR GOAL TO PUMP 10 MILLION GALLONS OF FUEL.
IT'S OUR GOAL TO MAINTAIN THE CAPACITY TO PUMP THAT MUCH FUEL.
SO IN OTHER WORDS, WE NEED TO HAVE THE FUEL SUPPLY CONTRACTS IN PLACE.
WE NEED THE TRANSPORTATION CONTRACTS IN PLACE.
WE NEED OUR STATION MAINTENANCE GOING.
WE NEED TO ENSURE THAT ALL OF OUR STATIONS REMAIN COMPLIANT WITH, UH, TCEQ INSPECTIONS, WHICH ARE, WHICH ARE FAIRLY REGULAR AND TYPICALLY UNANNOUNCED.
UH, AND ANY FAILURE ON THAT, UH, UH, DURING THAT INSPECTION COULD RESULT WITH THAT PARTICULAR STATION BEING SHUT DOWN.
AND, AND CERTAINLY THAT'S NOT SOMETHING WE WANT.
WE'VE BEEN VERY SUCE, UH, SUCCESSFUL OVER THE LAST TWO YEARS IN PASSING EVERY INSPECTION THAT HAS OCCURRED.
OUTSIDE SERVICES PROGRAM OVERSEES THE PROCESSING OF CONTRACTED VEHICLE AND EQUIPMENT REPAIR WORK.
WE TYPICALLY SEND HEAVY COLLISION AND MECHANICAL WORK TO OUR CONTRACTORS, WHICH ALLOWS OUR GARAGES TO FOCUS ON THE QUICKER MOVING LIGHTER WORK.
THIS HELPS TO KEEP OUR VEHICLE AVAILABILITY NUMBERS UP.
THE BUDGET FOR OUTSIDE SERVICES IS DETERMINED BY THE PROJECTION OF WORK THAT WILL BE ASSIGNED TO OUR CONTRACTORS.
WE'RE LOOKING TO CONTRACT AT LEAST 14% OF OUR WORK.
OUR PREFERENCE WOULD BE TO INCREASE THIS NUMBER, BUT, UH, WE ARE LIMITED BY CONTRACTOR CAPACITY.
OUR CONTRACTORS ARE HAVING THE SAME DIFFICULTY WE ARE IN FINDING SKILL TECHNICIANS AND, UH, AND FINDING SPARE PARTS.
SO IT'S BEEN A, A CHALLENGE INDUSTRY-WIDE.
WE'RE NOW LOOKING AT SOME NON-TRADITIONAL CONTRACTING OPPORTUNITIES THAT MAY ALLOW US TO INCREASE THE, UH, THE CONTRACTORS TO THAT ARE AVAILABLE TO US.
RECENTLY, UH, COUNCIL PASSED AN AWARD, UH, FOR, UH, UH, CONTRACTED REPAIR WORK ON GENERAL MOTORS VEHICLES.
THIS IS A SIGNIFICANT DEPARTURE FROM WHAT THE CITY'S DONE IN THE PAST.
IN THE PAST, ONE CONTRACTOR WOULD'VE BEEN ASSIGNED TO THIS TYPE OF WORK.
WE'VE, WE'VE MADE, UH, MULTIPLE AWARDS, UH, WITH THIS PARTICULAR AGREEMENT WITH THE, UH, INTENT THAT WE WILL BE ABLE TO, UH, SEND MORE VEHICLES OUT AND GET THEM RETURNED QUICKER IF WE'RE OPERATING WITH MULTIPLE CONTRACTORS VERSUS A SINGLE UH, ENTITY.
THE, UM, PERFORMANCE TARGETS FOR OUTSIDE SERVICES INCLUDE THE PROMPT PROCESSING OF PURCHASE ORDERS AND INVOICES, LIMITING AGED CONTRACTOR REPAIRS AND VENDOR CONTACTS.
SO WE'VE HAD SOME ISSUES WITH THE PERFORMANCE OF SOME OF OUR CONTRACTORS, AND AGAIN, THIS IS BASED ON SOME OF THE ISSUES THAT THE INDUSTRY IS EXPERIENCING.
WHAT WE FOUND IS WHEN WE ACTUALLY GO MAKE IN-PERSON CONTACT AND TAKE A LOOK AT WHAT'S GOING ON IN THEIR PARTICULAR, UH, GARAGES AND SHOPS, IT SEEMS TO MOTIVATE 'EM A LITTLE BIT.
AND SO THAT'S WHY WE'VE, UH, ADDED THIS PARTICULAR KPI, WE'RE REALLY PUSHING TO LIMIT THE AMOUNT OF TIME OUR VEHICLES ARE OUT OF SERVICE.
AND SO THAT'S WHAT WE'RE HEADED FOR WITH THE, WITH THIS, THESE PARTICULAR, UH, PERFORMANCE MEASURES.
THE EXECUTIVE PROGRAM INCLUDES ME, OUR OFFICE COORDINATOR, GRAYSON, WHO IS SITTING BACK HERE IN A VACANT EXECUTIVE MANAGEMENT POSITION.
WE PROVIDE THE STRATEGIC PLANNING SET THE OBJECTIVES AND
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GOALS FOR THE DEPARTMENT BASED ON CUSTOMER INPUT.FLEET MANAGEMENT IS A SUPPORT DEPARTMENT.
WE'RE ALWAYS LOOKING FOR IMPROVEMENTS IN OPERATING EFFICIENCY THAT WE CAN PASS OUR CUSTOMERS IN COST SAVINGS.
THE BUDGET SET FOR THE EXECUTIVE OVERSIGHT PROGRAM INCLUDES LABOR COSTS AND THE INTERFUND CHARGES TO THE DEPARTMENT BY OTHER CITY DEPARTMENTS THAT SUPPORT US.
THE PERFORMANCE MEASURES FOR THE PROGRAM INCLUDE BUDGET ADHERENCE, UH, REDUCTION IN FLEET SIZE, AND THE IMPLEMENTATION OF EVS.
IN ADDITION, RESPONSIBILITY FOR ALL OTHER DEPARTMENT MEASURES ROLL UP TO THE EXECUTIVE OVERSIGHT PROGRAM.
AND SO IN LOOKING AT SOME OF THESE KPIS, YOU CAN SEE THAT, UH, PARTICULARLY FOR OUR IMPLEMENTATION OF EVS, WE HAVEN'T FARED SO WELL THIS YEAR.
AND, UH, AND THAT'S PRIMARILY DUE TO CONTRACTS BEING CANCELED BY, UH, AUTOMOTIVE MANUFACTURERS.
SO IN OTHER WORDS, WE WENT THROUGH THE PROCESS.
WE, WE, UH, WENT THROUGH THE PROCUREMENT PROCESS, WE AWARDED THE CONTRACTS, AND THEN SUBSEQUENTLY THESE CONTRACTS WERE CANCELED BY MANUFACTURERS.
SO THE FUNDING IS STILL IN PLACE, AND WE'RE ROLLING IT UP INTO THIS NEXT COMING YEAR SO THAT WE DON'T LOSE OUT ON THOSE PARTICULAR VEHICLES, AND WE'RE GOING TO SIMPLY ADD THEM TO THE, UH, CAPITAL PLAN FOR THE CURRENT YEAR.
AND THIS IS, THIS IS SOMETHING THAT IS NOT ONLY OCCURRING WITH EVS.
WE'VE HAD MULTIPLE CONTRACTS, MULTIPLE POS CANCELED BY VEHICLE MANUFACTURERS.
IN FACT, RECENTLY WE ISSUED A, UH, CONTRACT TO A LOCAL DEALER FOR 300 MEDIUM DUTY FORD PICKUPS OR FORD TRUCKS RATHER.
AND, UH, UM, CONTRACT WAS AWARDED.
AND THEN WE SUBSEQUENTLY LEARNED FROM, UH, FORD MOTOR COMPANY THAT ONLY 30 OF THESE 320 VEHICLES WOULD BE BUILT.
AND SO THIS IS SOMETHING AGAIN, THAT THE ENTIRE INDUSTRY IS DEALING WITH AND, UH, SOMETHING THAT WE'RE HAVING TO WORK WITH, UH, FIND WORKAROUNDS, THAT SORT OF THING.
BUT, UH, THAT'S WHY YOU SEE THE, UH, UH, WHAT WE HAD HOPED WOULD BE A MUCH BETTER PERFORMANCE THIS YEAR.
NUMBERS JUST AREN'T QUITE THERE.
OUR PARTS MANAGEMENT PROGRAM HANDLES THE PURCHASE INVENTORY AND DISTRIBUTION OF SPARE PARTS.
THE GROUP ALSO OVERSEES ADMINISTRATION OF THE DEPARTMENT'S CONTRACTS.
THE 3% BUDGET INCREASE FOR PARTS MANAGEMENT AS A RESULT OF THE 3% EMPLOYEE SALARY INCREASE PERFORMANCE TARGETS SET FOR PARTS MANAGEMENT INCLUDE INVENTORY, ACCURACY, ADJUSTMENTS AND VALUE, AS WELL AS INVOICE PROCESSING AND PARTS AVAILABILITY.
SO SOMETHING ELSE THAT WE'VE HAD TO DEAL WITH THIS YEAR THAT, UH, THAT HAS REALLY BEEN A CHALLENGE IS FINDING SPARE PARTS.
UH, OUR PARTS GROUP HAS MANAGED TO, TO LOOK AT NON-TRADITIONAL SOURCES TO HELP US OUT.
AND IN ADDITION TO THAT, WE DO HAVE SEVERAL, UH, WRECKED VEHICLES, UH, THROUGHOUT OUR DIFFERENT GARAGES THAT NOW LOOK SIMILAR TO QUAIL CARCASSES ON BEACHES, UH, BECAUSE WE HAD TO TAKE PARTS FROM THESE OLD VEHICLES TO SWAP THEM OUT TO MAKE, UH, UH, GOOD VEHICLES RUN.
SO AGAIN, IT'S BEEN, UH, SOMEWHAT OF A CHALLENGING, BUT AGAIN, ALSO THIS IS INDUSTRY-WIDE, SOMETHING THAT IS NOT UNIQUE TO THE CITY.
OUR ASSET MANAGEMENT PROGRAM HAS A WIDE RANGE OF RESPONSIBILITIES.
THESE INCLUDE OVERSIGHT OF OUR DATA COLLECTION AND REPORTING SYSTEM MAINTENANCE, FORECASTING, CAPITAL PLANNING AND PURCHASING, AND THE PROCESSING OF VEHICLE ONBOARDING, REGISTRATION AND DISPOSAL.
THE PROGRAM'S PRIMARY EXPENSES ARE LABOR, SOFTWARE, MAINTENANCE AND VEHICLE REGISTRATIONS.
THE PROPOSED FISCAL YEAR 24 BUDGET FOR THE PROGRAM IS 12% LESS THAN CURRENT YEAR.
THIS REDUCTION IS THE RESULT OF OUR DECISION TO SHIFT DIAGNOSTIC SOFTWARE COSTS TO THE FLEET OPERATIONS PROGRAM.
ASSET MANAGEMENT PERFORMANCE TARGETS ARE ALL RELATED TO PROMPTNESS AND QUALITY.
WE WANT OUR OPERATING REPORTS ON TIME INACCURATE.
WE ALSO WANT TO BE EFFICIENT AND PROMPT IN OUR VEHICLE PROCESSING.
UH, SO THIS PARTICULAR GROUP, UH, AGAIN, UH, IS COMPOSED PRIMARILY OF ANALYSIS ANALYSTS, I SHOULD SAY.
SO YOU CAN IMAGINE WHEN YOU'RE TOLD YOU CAN ONLY HAVE 30 OF 320 VEHICLES, UH, AND THESE 320 REQUESTS WERE SUBMITTED CITYWIDE, ALL OF THE DEPARTMENTS THAT USE THESE TYPE OF VEHICLES, WE HAVE TO GO THROUGH AND DETERMINE WHICH OF THE 30 ACTUALLY GET BUILT.
AND SO THIS IS ALL BASED ON DATA THAT WE HAVE FOR EACH TYPE OF VEHICLE TO BE REPLACED.
WE, UH, ALSO LOOK AT THE CRITICALITY OF THE VEHICLE, HOW DOES IT, UH, FIT, UH, WITHIN EMERGENCY OPERATIONS, THAT SORT OF THING.
THIS GROUP DOES THAT PREPARES A, UH, PRIORITY SHEET,
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AND THEN WE, UH, DISCUSS IT WITH THE, UH, MAYOR'S OFFICE AND THE INDIVIDUAL DEPARTMENTS BEFORE WE GO, UH, AHEAD WITH THE DECISION.AND THIS GROUP IS ALSO RESPONSIBLE FOR THE, UH, CAPITAL PLANNING.
AND THIS IS SOMETHING THAT, THAT'S RELATIVELY NEW FOR THE CITY.
SO, UH, WE'VE, WE'VE, WE'VE DISCUSSED OUR DISPLEASURE WITH THE, UH, PERFORMANCE OF THE VEHICLE MANUFACTURERS DIRECTLY WITH THEM, UH, MANY TIMES.
AND KIND OF IN RESPONSE TO THAT, THEY WILL OCCASIONALLY CALL AND TELL US THE, THE MOST RECENT EXAMPLE WAS, WE'VE GOT FOUR RED TAHOES DOWN IN THE RIO GRANDE VALLEY.
CAN YOU USE THEM? AND SO THIS PARTICULAR GROUP WILL IMMEDIATELY WORK TO GET THE PAPERWORK TOGETHER AND, AND WORK IN COORDINATION WITH SPD TO TRY TO DRIVE A PO AS SOON AS POSSIBLE SO THAT WE CAN LAND THESE VEHICLES FOR THE FIRE DEPARTMENT BEFORE ANYBODY ELSE, UH, GETS TO 'EM.
SO THESE ARE SOME OF THE CHANGES THAT, THAT WE'VE BEEN MAKING.
WE'RE ALSO, UH, UH, THIS GROUP HANDLES ALL THE VEHICLE REGISTRATIONS.
AND SO YOU CAN IMAGINE FOR A FLEET OF 13,000, THAT'S A REGULARLY PROCESSING THING THAT HAPPENS.
UH, AND TRADITIONALLY WE HAVE TO SEND STAFF TO THE COUNTY COURTHOUSE, UH, TO, TO TAKE CARE OF THIS REGISTRATION PROCESS.
WE'VE MANAGED TO WORK OUT WITH THE COUNTY AND WITH THE STATE THAT, UH, UM, WE'RE, WE'RE IN THE PROCESS OF BECOMING A REGISTRATION CENTER SO THAT, UH, WE CAN START HANDLING THAT PROCESS COMPLETELY HERE WITHIN, UH, WITHIN OUR OFFICES WITHOUT THE NEED TO STAND IN LINE, UH, AT, AT THE COUNTY.
THE HUMAN CAPITAL PROGRAM IS NEW TO THE DEPARTMENT.
IT WAS ASSEMBLED THROUGH REORGANIZATION AND THE ADDITION OF TWO NEW FTES.
SECURING THE AVAILABILITY OF SKILLED LABOR IS THE CRITICAL PATH FOR DEPARTMENT SUCCESS.
WE NEED TO BE GOOD AT RECRUITING, GOOD AT RETENTION, AND GOOD AT SKILLED DEVELOPMENT.
THE BUDGET SET FOR THE HUMAN CAPITAL PROGRAM PROVIDES FOR THREE DEDICATED TRAINERS, A QUALITY ASSURANCE COORDINATOR, AND A MANAGEMENT ANALYST THAT IS RESPONSIBLE FOR THE DEVELOPMENT OF DEPARTMENT POLICIES AND STANDARD OPERATING PROCEDURES.
PRO PROGRAM EFFORTS ARE CLOSELY COORDINATED WITH THE RESOURCE HUMAN RESOURCES DEPARTMENT TO LEVERAGE CAPABILITIES.
UH, THE PRIMARY EXPENSES OF THE HUMAN CAPITAL GROUP ARE LABOR AND CONTRACTED TRAINING.
WE HAVE A LOT OF EXPECTATIONS FOR THIS NEW PROGRAM, AND THIS IS REFLECTED IN THE NUMBER OF PERFORMANCE MEASURES.
UH, THE PERFORMANCE IS GOING TO BE MONITORED CLOSELY, AND ADJUSTMENTS WILL BE MADE AS NEEDED TO ENSURE SUCCESS.
WE WILL BE MEASURING THE NUMBER OF TRAINING HOURS, NEW POLICIES AND PROCEDURES, QUALITY ASSURANCE INSPECTIONS, AND INTERNS, AS WELL AS RECRUITING EFFORTS.
MECHANIC VACANCIES WILL BE TRACKED TO MEASURE THE IMPACT ON PROGRAM EFFORTS.
SO WE STARTED THIS YEAR WITH 25% OF OUR MECHANIC POSITIONS VACANT, AND WE'VE BEEN WORKING VERY HARD ATTENDING, UH, RECRUITING, UH, FAIRS, BE BECOMING MEMBERS OF ADVISORY COMMITTEES FOR LOCAL TECHNICAL SCHOOLS, THAT SORT OF THING.
AND THEN ALSO GETTING OUT INTO THE HIGH SCHOOLS WHERE WE'VE, WE'VE REALLY HAD OUR MOST SUCCESS.
UM, SO THIS PARTICULAR GROUP, UH, IS IN CHARGE OF THAT.
UH, THERE'RE ALSO, UH, WORKING TO IMPROVE OUR STANDARD OPERATING PROCEDURES.
AS YOU CAN IMAGINE, WE HAVE 24 DIFFERENT GARAGES THROUGHOUT THE CITY.
WE WANT WHAT HAPPENS IN ONE GARAGE TO BE EXACTLY THE SAME AS WHAT HAPPENS IN ALL THE GARAGES.
SO THE, UH, UH, DEVELOPMENT OF SOPS AND, UH, AND POLICIES IS, IS SOMETHING THAT, UH, THAT IS AT THE FOREFRONT FOR US.
THIS PARTICULAR PROGRAM IS ALSO WORKING WITH THE HOUSTON COMMUNITY COLLEGE.
WE'VE DEVELOPED AN AGREEMENT FOR THEIR TRAINERS TO PROVIDE CDL TRAINING FOR OUR DRIVERS, AND WE'RE LOOKING FORWARD TO KICKING THAT OFF SHORTLY.
THE FLEET SHARE PROGRAM IS RESPONSIBLE FOR OVERSIGHT OF THE CITY'S MOTOR POOL USAGE HAS BEEN TRENDING UP, AND WE ARE ACTIVELY ENCOURAGING DEPARTMENTS TO USE FLEET SHARE INSTEAD OF BUYING NEW VEHICLES.
MANY OF THE CITY'S NON-EMERGENCY VEHICLES ONLY TRAVEL THREE TO 5,000 MILES A YEAR.
THE USE OF SHARED VEHICLES CAN PROVIDE THE CITY WITH A MUCH GREATER RETURN ON CAPITAL INVESTMENT.
FLEET SHARING EXPENSES INCLUDE LABOR, FUEL, VEHICLE MAINTENANCE, AND RESERVATION SOFTWARE.
THE PERFORMANCE, UH, MEASURES ARE SET TO MINIMUMS FOR RESERVATION HOURS AND VEHICLE SERVICE.
EXPENDITURE EXPENDITURES BY FUND.
FLEET MANAGEMENT IS A REVOLVING FUND DEPARTMENT, SO ONLY A SINGLE FUND IS USED TO COVER OUR EXPENSES.
EVERY DOLLAR WE SPEND IS BILLED BACK TO AN ASSOCIATED CLIENT DEPARTMENT.
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NEXT SLIDE.HERE'S A BREAKDOWN OF OUR EXPENSES BY CATEGORY.
THE PIE GRAPH ON THE LEFT SHOWS THAT ROUGHLY 37% OF OUR PROPOSED BUDGET WILL GO TOWARD LABOR, WHILE 63% WILL BE SPENT ON SUPPLIES AND SERVICES.
THE PIE GRAPH ON THE RIGHT IS A BREAKOUT OF OUR SUPPLY AND SERVICE EXPENSES.
APPROXIMATELY 28 MILLION IS ALLOCATED TO FUEL.
ROUGHLY 21 MILLION WILL BE SPENT ON PARTS AND TIRES AND A LITTLE OVER 8 MILLION ON OUTSIDE REPAIR SERVICES.
THE BALANCE WILL COVER THINGS LIKE OFFICE SUPPLIES, SOFTWARE, EMPLOYEE UNIFORMS, AND OUR RESTRICTED ACCOUNTS, WHICH ARE THE CHARGES TO FLEET BY OTHER DEPARTMENTS.
AND THEY'RE LAID OUT IN THE, UH, TABLE AT THE BOTTOM LEFT.
FLEET MANAGEMENT PROGRAMS GENERATE REVENUE, AND THESE INCLUDE FLEET OPERATIONS, FUEL MANAGEMENT, AND FLEET SHARE.
THESE REVENUES COVER THE EXPENSES OF ALL EIGHT OF OUR DEPARTMENT PROGRAMS. NEXT SLIDE.
HERE'S A BAR GRAPH DETAILING THE SOURCES OF OUR REVENUE.
APPROXIMATELY 75% COMES FROM GENERAL FUND DEPARTMENTS AND 22% FROM ENTERPRISE DEPARTMENTS.
AND THE ENTERPRISE DEPARTMENTS INCLUDE, UH, PRIMARILY PUBLIC WORKS AND THE AIRPORT SYSTEM.
THE REMAINING 3% IN THE OTHER CATEGORY INCLUDES GRANTS AND SPECIAL REVENUE FUNDS.
THE FLEET MANAGEMENT DEPARTMENT OPERATES WITH A REVOLVING FUND, SO OUR REVENUES ARE EQUAL TO OUR EXPENSES.
AND CHAIR, WE'RE AVAILABLE FOR QUESTIONS.
FIRST QUESTION COMES FROM VICE CHAIR, ED POLLARD.
THANK YOU DIRECTOR INTO YOUR ENTIRE, UH, STAFF FOR PUTTING FORTH THIS PRESENTATION.
WANNA KNOW YOUR BIGGEST CHALLENGE OTHER THAN PERSONNEL? AND WHAT WOULD BE YOUR BIGGEST NEED IF YOU HAD TO POINT IT OUT? UH, BIGGEST CHALLENGE, AS YOU MENTIONED OTHER THAN PERSONNEL, UH, WOULD BE THE AVAILABILITY OF PARTS AND, AND WE'RE TALKING CHALLENGES OF LATE.
UM, UM, WE HAVE HAD A, A NUMBER OF ISSUES IN SOURCING THE NEEDED PARTS.
YOU, YOU TYPICALLY, YOU WOULD THINK THAT IT WOULD BE THE OLDER VEHICLES WHERE WE WOULD HAVE THE PROBLEMS. THAT'S NOT NECESSARILY THE CASE.
WHAT WE'VE SEEN ARE, UH, NEWER VEHICLES AND IN, AND, AND, AND SPECIFICALLY, UH, SOMETHING AS SIMPLE AS BRAKE PADS FOR THE NEW POLICE INTERCEPTORS.
OUR UNDERSTANDING, WE DON'T KNOW IT FOR A FACT, OUR UNDERSTANDING IS THESE PARTS FOR THESE NEWER VEHICLES ARE GOING TO BUILD NEW VEHICLES INSTEAD OF BEING MADE AVAILABLE FOR REPLACEMENTS.
SO WHEN WE, UH, ARE LOOKING FOR NEW PARTS AND WE'RE ORDERING THEM, ARE WE ORDERING THEM WITH THE INTENTION OF ORDERING MORE THAN WE CURRENTLY NEED SO THAT WE HAVE A STOCK OURSELVES TO REPLENISH WHENEVER WE, UH, NEED ANOTHER PART? YES, SIR.
SO WE HAVE AN INVENTORY OF, UH, I THINK IT'S 7.9 MILLION CURRENTLY.
AND, AND WE USE AN A BC CLASSIFICATION INVENTORY SYSTEM.
SO OUR A PARTS WHICH WE HAVE A KPI FOR, THOSE ARE FREQUENTLY USED PARTS.
SO YOU THINK OF THINGS LIKE BRAKE JOBS, UH, OIL CHANGES, THAT SORT OF THING.
WHEN WE TROUBLE A CLIENT DEPARTMENT TO BRING THEIR VEHICLE IN, OF COURSE THEY'VE GOTTA SPEND THE TIME TO GET IT THERE.
WE WANT TO MAKE SURE THAT WE'VE GOT THOSE PARTS AVAILABLE SO THAT WE CAN DO THAT WORK AND RETURN THAT VEHICLE AS FIN EFFICIENTLY AS POSSIBLE.
SO IN THAT PARTICULAR REGARD, YES SIR, WE DO HAVE, UH, WE TRY TO KEEP PLENTY OF STOCK ON HAND.
AND AGAIN, THAT IS A KPI FOR OUR PARTS PEOPLE.
AND YOUR BIGGEST NEED, BIGGEST NEED, UH, WELL, UH, LET ME, UH, FOCUS THIS ON THE, UH, CLIMATE ACTION PLAN.
BIGGEST NEED RIGHT NOW, WE HAVE, FOR THE TARGET OF TRANSITIONING ALL THE VEHICLES, ALL THE NON-EMERGENCY VEHICLES TO EV BY 2030 IS MONEY.
SO WE NEED AT LEAST $150 MILLION ON TOP OF WHAT WE TYPICALLY SPEND ON VEHICLE REPLACEMENTS.
SO IN ANY GIVEN YEAR, WE'RE DOING PROBABLY 30 TO $40 MILLION WORTH OF VEHICLE REPLACEMENTS FOR GENERAL FUND DEPARTMENTS.
AND MORE THAN 93% OF THOSE, UH, VEHICLES THAT ARE REPLACED ARE GOING TO BE FOR FIRE DEPARTMENT SOLID WASTE AND POLICE.
SO REALLY NOT THE NON-EMERGENCY VEHICLES THAT WE'RE LOOKING TO CONVERT TO EV.
UM, WE'VE BEEN WAITING FOR FEDERAL GRANTS.
YOU KNOW, WE, WE HEARD TALK THAT THAT PROGRAMS WOULD BE
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MADE AVAILABLE SOON, AND WE'VE YET TO SEE IT.UM, WE DID RECENTLY TRAVEL TO A CONFERENCE IN CALIFORNIA JUST TO MAKE SURE WE'RE NOT MISSING SOMETHING.
AND, UH, AND WE WERE ABLE TO NETWORK WITH, WITH CALIFORNIA MUNICIPALITIES WHO, WHO TYPICALLY ARE AHEAD OF, OF THE REST OF THE COUNTRY.
AND, AND WHAT WE FOUND IS, UH, WE'RE IN A SIMILAR CONDITION.
THE ONLY DIFFERENCES THERE COMPARED TO HERE IS THERE'S A LOT MORE STATE FUNDING, UH, THAT, THAT THOSE MUNICIPALITIES ARE MADE, UH, THAT'S MADE AVAILABLE TO THEM.
THANK YOU, CHAIR AND DIRECTOR.
I THINK YOU DID A GOOD JOB OF EXPLAINING AND LAYING KIND OF THE HURDLES AND CHALLENGES THAT YOUR DEPARTMENT HAS BEEN FACING.
AND I APPRECIATE YOU DISCLAIMING.
IT'S NOT JUST EV AND HYBRID, IT'S ACROSS THE BOARD CHALLENGES RIGHT NOW.
ONE OF THE QUESTIONS I HAVE, UM, IS RELATED TO THE FACT WE HAVE SEEMED TO, THANKS TO YOUR DEPARTMENT'S HARD WORK, WHEN WE'VE HAD CHALLENGES WITH TRADITIONAL CONTRACTS CHANGING OR ORDERS CANCELING, WE HAVE FOUND ALTERNATE AVENUES FOR THAT.
MAYBE SOMETIMES A LITTLE BIT MORE EXPENSIVE, BUT WE HAVE FOUND ALTERNATIVES.
WHAT I HAVE NOT SEEN IS WHEN IT COMES TO HYBRID, YOU KNOW, FLEET CANCELLATIONS, I'M NOT EVEN TALKING EV RIGHT? JUST HYBRID, WE HAVE NOT FOUND THOSE ALTERNATIVES IN SUCH A WAY.
UM, WHY IS THAT? THAT'S MY FIRST QUESTION.
WELL, THAT'S A VERY GOOD QUESTION.
AND WHAT WE HAVE FOUND IS THAT HYBRIDS HAVE BEEN DIS DISPROPORTIONATELY AFFECTED BY THE, THE MATERIAL, UH, SUPPLY ISSUE.
AND, AND, UH, ON TOP OF THAT, UH, GENERAL MOTORS HAS MADE THE DECISION TO NOT PRODUCE ANY MORE HYBRIDS.
AND SO, UH, UH, FROM THEIR PERSPECTIVE, THEY'RE GOING TO DO CONVENTIONAL AND EV ONLY.
SO THAT TOOK A BIG CHUNK OF THE HYBRIDS THAT WERE PREVIOUSLY AVAILABLE TO US, UH, OUT, OUT OF THE PICTURE.
AND SO FORD HAS BEEN VERY SLOW TO, TO PRODUCE HYBRIDS.
THEY MAY BE TRANSITIONING AS WELL.
AND, UH, SO, SO ONE OF THE ISSUES THAT WE DEAL WITH IS WE'VE GOT CERTAIN MODELS AND CERTAIN CLASSES OF VEHICLES THAT ARE AVAILABLE TO US THROUGH PURCHASING COOPERATIVES AND, AND PURCHASING COOPERATIVES.
I'M TALKING, UH, BY BOARD, THE, THE STATE, UH, COOPERATIVES, THAT SORT OF THING.
THAT'S TYPICALLY WHERE OUR, WE SOURCE OUR VEHICLES.
AND UNDER CURRENT CONDITIONS, THERE ARE VERY FEW HYBRIDS, RIGHT? BUT THAT, THAT ARE AVAILABLE.
AND, AND I GET THAT, BUT WHY, AGAIN, IF SOMEBODY CANNOT KEEP A CONTRACT, LET'S SAY GM CANNOT FULFILL IT, AND GM'S A GREAT PARTNER, THAT IT'S NOT ABOUT ONE OVER ANOTHER, BUT WHY AREN'T WE THEN GOING TO SOMEONE OUTSIDE OF GM OR FORD TO FIND THOSE AGAIN IN LINE WITH WHAT OUR COMMITMENT IS BY 2030, BUT ALSO FROM A COST SAVINGS PERSPECTIVE OF WE'RE SEEING INCREASES IN FUEL, RIGHT? AND THAT COST IS GONNA CONTINUE TO GO UP.
AGAIN, I THINK, YOU KNOW, THE PREDICTION OF WE NEED AN ADDITIONAL 150 MILLION IS GOING TO CHANGE AS WE SEE MORE EVS COME ONLINE.
AGAIN, NOW EVS ARE COSTING FOR CERTAIN TYPES OF VEHICLES LESS THAN TRADITIONAL VEHICLES BECAUSE TO YOUR POINT, THE PARTS ARE SO HARD TO GET.
RIGHT NOW, WE'RE SEEING USED VEHICLES AT THE COST OF NEW VEHICLES, WHAT IT USED TO BE, RIGHT? SO, YOU KNOW, AGAIN, I'M, I'M TRYING TO ENCOURAGE US WHEN SOMEONE CAN'T KEEP A CONTRACT WITH US OR FULFILL THAT OBLIGATION, I UNDERSTAND WE HAVE THE CO-OPS AND WE CAN GET DEALS THAT WAY, BUT ARE WE EVEN LOOKING AT GOING OUTSIDE OF THAT TO MAKE SURE THAT WE CAN FULFILL THOSE ORDERS? WE DID RECENTLY, UH, ATTEMPT TO PURCHASE 30 HYBRID CAMRYS.
UM, THAT, THAT WE FOUND THAT WERE AVAILABLE, THAT WERE, UH, UH, AND, AND WE ACTUALLY ISSUED A PO THEY WERE APPROVED BY COUNSEL, WE ISSUED A PO AND WITHIN THREE DAYS THEY WERE CANCELED BY TOYOTA.
AND SO, SO, UM, UM, WE, WE, TO YOUR POINT, WE HAVE NOT LOOKED AT SAY HYUNDAI, UH, THAT SORT OF THING.
UM, BUT, BUT WE CAN CERTAINLY REACH OUT, BUT JUST KEEP IN MIND THAT, THAT THAT WOULD REQUIRE THREE BID, UH, PROCUREMENT, RIGHT? AND WHEN IT COMES TO BEING QUICK TO MOVE, TO JUMP ON, UH, THAT, THAT WOULD NOT FACILITATE THAT THAT PROMPTNESS UNDERSTOOD.
TWO OTHER QUICK POINTS, UM, AND THANK YOU FOR THAT EXPLANATION.
THE, UH, I NOTICED IN THE OBB TARGETS, UNLESS I MISSED ONE, THE ONLY EV RELATED TARGET, RIGHT, OR ANY OBB OBJECTIVES UNDER THE CLIMATE ACTION PLAN OR RESILIENT HOUSTON PLAN RELATES TO, UM, NON-EMERGENCY VEHICLES BY 2030.
UH, ARE THERE ANY OTHER I WOULD LIKE TO SEE, AND I, I'M ASKING IF THERE ARE ANY OTHER, UH, OUTCOME-BASED BUDGETED OBJECTIVES RELATED TO EV OR HYBRID OR ANYTHING RELATED
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TO THE CLIMATE ACTION PLAN OTHER THAN THAT ONE ITEM AND CHAIR, IF I NEED TO GO BACK IN THE QUEUE, I'M HAPPY TO, YOU CAN ANSWER THAT AND THEN WE'LL GO BACK IN QUEUE ONE MORE.SO, SO I'M NOT AWARE OF ANYTHING IN OTHER DEPARTMENTS.
THAT'S WHAT WE'VE GOT IN OURS.
I CAN TELL YOU THAT WE ARE NOT JUST PURSUING NON-EMERGENCY VEHICLES.
I MEAN, WE, WE HAVE OPENED IT UP AND, AND, UH, ONE OF THE THINGS THAT WE'VE, WE'VE, UH, COME ACROSS IN OUR ANALYSIS IS, UH, THE TAR, THE CLIMATE ACTION PLAN, TARGET DEFINITELY STATES NON-EMERGENCY, RIGHT? BUT WHEN YOU CONSIDER THAT NON-EMERGENCY VEHICLES MAY ONLY TRAVEL THREE TO 5,000 MILES A YEAR, RIGHT? AND THEN YOU COMPARE THAT TO AN EMERGENCY VEHICLE THAT WILL TRAVEL 48 TO 60,000 MILES A YEAR, YOU CAN GET THE SAME BENEFIT IN CHANGING THAT ONE EMERGENCY VEHICLE OUT, THEN YOU CAN CHANGING EIGHT NON-EMERGENCY VEHICLES.
SO IMAGINE YOU, YOU RECEIVE THAT SAME FOR ONLY A FRACTION OF THE COST.
AND, UH, WE'VE HAD LOTS OF DISCUSSIONS WITH CHIEF FIN STAFF AS WELL AS, UH, CHIEF PENA STAFF.
BOTH STAFFS ARE VERY OPEN, YOU KNOW, INITIALLY, AND, AND YOU CAN ONLY IMAGINE THE CONCERN.
I I WOULD HAVE THE SAME, BUT, UH, BUT, UH, THEY, THEY'VE, THEY'VE REALLY COME AROUND.
WE THINK THERE'S SOME OPPORTUNITY, CERTAINLY NOT TO GO FULL BORE IMMEDIATELY, BUT, UH, BUT WE'RE LOOKING AT SOME PILOT PROGRAMS THAT WE REALLY FEEL CAN, CAN GO A LONG WAY.
ANOTHER THING THAT, THAT WE'RE SOMEWHAT CAUTIOUS ABOUT IS THE WIDE SCALE IMPLEMENTATION OF INFRASTRUCTURE.
SO RIGHT NOW, EACH CHARGER ON AVERAGE IS COSTING US ABOUT $10,000.
SO WHEN YOU CONSIDER 13,000 VEHICLES IN THE FLEET, IT'S A LOT OF MONEY TO GET THAT INFRASTRUCTURE IN.
THE, THE RATE OF TECHNOLOGY DEVELOPMENT IS WHAT PRESENTS RISK FOR US.
AND SO, UM, WE'VE SEEN, LIKE WE JUST TOOK DELIVERY OF 27 CHEVY BOLTS THAT JUST CAME IN TWO WEEKS AGO, THREE WEEKS AGO, RIGHT? UH, GM HAS DETERMINED THAT THAT TECHNOLOGY'S OBSOLETE AND THEY'RE NO LONGER GONNA BUILD CHEVY BOLTS OR THAT PARTICULAR BATTERY TECHNOLOGY.
SO OUR FEAR IS THAT WE INVEST HEAVILY IN INFRASTRUCTURE ONLY TO SEE IT GO OBSOLETE RELATIVELY SOON.
SO WE'RE LOOKING AT SOME ALTERNATIVES, UH, THAT, UH, THAT WE THINK WE CAN STILL ACCOMPLISH THE IMPLEMENTATION, BUT IN A MUCH LESS EXPENSIVE WAY.
UM, WE'VE WE'RE, UH, WE'RE CURRENTLY LOOKING AT SOME MOBILE CHARGERS WHERE WE COULD GO TO THE LOCATION OF THE EVS AND CHARGE AN ENTIRE FLEET OVERNIGHT, RIGHT? INSTEAD OF PUTTING THE INFRASTRUCTURE, DRILLING, TUNNELING, THAT SORT OF THING, TO GET THIS STUFF IN, WE CAN GET IT, UH, WE CAN GET IT GOING MUCH LESS EXPENSIVE, AND THEN HOPEFULLY BE ON THE WINNING EDGE OF TECHNOLOGY INSTEAD OF THE BLEEDING EDGE, UH, UH, EARLY ON.
YOU, SO SOUNDS LIKE AN EXPENSIVE FIX.
IT SOUNDS LIKE AN EXPENSIVE FIX ON THE VOLT.
WELL, WELL, THEY, THEY CLAIM THE, THE, UH, THE, THE VEHICLES ARE OKAY TO DRIVE.
THEY'VE JUST DETERMINED THAT THAT PARTICULAR TECHNOLOGY IN THE BATTERIES, THEY'RE NO LONGER GOING TO USE.
AND SO THEY SHOULD KEEP THOSE PARTS AVAILABLE AS REPLACEMENT PARTS.
BUT, BUT AGAIN, MY POINT IS THAT TECHNO, THE RATE OF ADVANCEMENT, IT'S, IT'S A SUPER STEEP, UH, SLOPE FOR THE, UH, RATE OF ADVANCEMENT AND, AND WE HAVE TO WATCH HOW WE INVEST SO THAT WE DON'T WIND UP LOSING, RIGHT? BUT THEY'LL STILL BE ABLE TO USE THE SAME TYPE OF CHARGER AS ANY OTHER ELECTRIC VEHICLE.
IT'S NOT THAT THE CHEVY BOLT REMAINS OBSOLETE, IT'S THAT THERE WILL BE A NEW AND UPGRADED MORE BANG FOR YOUR BUCK, WHETHER IT'S BETTER MILEAGE OR NOT.
IT'S NOT, WE ARGUE THAT AT THE END OF THE DAY.
THANK YOU DIRECTOR FOR THE PRESENTATION.
UM, SO A FEW YEARS AGO, THE FIRE DEPARTMENT STARTED LEASING 105 VEHICLES, UM, AND HAVE SAVED MONEY, UM, SINCE DOING SO.
AND I HAD A BUDGET AMENDMENT THE LAST BUDGET CYCLE TO EXPAND THAT PROGRAM TO LEASE OTHER VEHICLES AS WELL.
AND I KNOW THAT PROGRAM HAS HAD SAME SUPPLY ISSUES THAT, YOU KNOW, EVERYBODY ELSE HAS HAD.
CAN YOU JUST TALK A LITTLE BIT ABOUT THAT PROGRAM AND THE PLANS TO EXPAND? YEAH, SO, SO WE'VE BEEN WORKING VERY CLOSE WITH THE FIRE DEPARTMENT AND, AND AS YOU MENTIONED, THAT PARTICULAR PILOT DID NOT WORK OUT QUITE AS PLANNED AND, UH, AND NOT THROUGH THE FAULT OF THE CONTRACTOR, IT, IT BASICALLY, UH, THEY COULDN'T FIND VEHICLES.
AND SO, SO WE'RE STILL MONITORING WHAT'S GOING ON THERE.
WE'VE DONE A NUMBER OF COST ANALYSIS AND, AND YOU HAVE TO PICTURE THAT THE, THE TYPICAL CITY OF HOUSTON VEHICLE, AND WE'RE JUST TALKING A SEDAN, UH, IS BOUGHT AND REMAINS IN THE FLEET 10 TO 12 YEARS.
AND SO WHEN YOU CONSIDER STRAIGHT LINE DEPRECIATION OVER SEVEN
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YEARS, ONCE WE GET BEYOND THAT SEVEN YEAR POINT, WE'RE BASICALLY OPERATING THAT VEHICLE FOR NOTHING OTHER THAN, UH, MAINTENANCE COSTS, WHICH FOR A SEDAN AND, AND REGULAR PICKUP REALLY AREN'T THAT EXPENSIVE.IF YOU LEASE OVER THAT SAME 10 TO 12 YEAR PERIOD, YOU DON'T GET THE BENEFIT OF THOSE LAST YEARS.
SO FROM A COST ANALYSIS, WE'RE HAVING, UH, SOMEWHAT OF AN ISSUE COMING UP WITH HOW IT WORKS UNDER THE TYPICAL PROCUREMENT, UH, UH, AND, AND REPLACEMENT, UH, PROGRAM THAT WE HAVE.
BUT, UH, BUT WE DO HAVE A GOOD RELATIONSHIP WITH A CONTRACTOR AND, UH, WE HAVE, UH, SOME MEETINGS SCHEDULED IN A COUPLE OF WEEKS AND, AND WE'RE GONNA PRESENT THE RESULTS OF OUR FINDINGS AND, UH, ASK THEM TO SHOW US IF, IF WE'RE MISSING SOMETHING.
UH, BUT, UH, UH, WE WILL LOOK AT EVERY OPPORTUNITY THAT WE CAN TO, TO TRY TO BE AS EFFICIENT AS POSSIBLE IN, IN OUR CAPITAL PROGRAM.
UM, DIRECTOR AGAIN, JUST TO GO BACK TO WHAT WE WERE TALKING ABOUT EARLIER WITH THE, UM, OBJECTIVES, RIGHT? THE MEASURABLES FOR YOUR DEPARTMENT AS IT RELATES TO YOU HAVE NON-EMERGENCY VEHICLES.
UM, I'D LIKE TO SEE WHAT THE OBJECTIVE IS FOR EMERGENCY RELATED VEHICLES.
I'VE BEEN SPEAKING WITH, AGAIN, EVEN, UH, FIRE DEPARTMENT FIREFIGHTERS AND THEY'RE LOVING THE NEW, UM, YOU KNOW, AMBULANCE CABS THAT WE'VE GOTTEN AND THEY SEEM TO BE DOING VERY WELL.
SO WHAT ARE THOSE TARGETS THAT WE ARE LOOKING AT WITHIN EMERGENCY RELATED VEHICLES? 'CAUSE AGAIN, THE NUMBERS, I THINK IT'S IN THE APPENDIX OF VEHICLES THAT WE USE, EMERGENCY, RIGHT? WHETHER IT'S HFD OR POLICE COMPARED TO OTHER CITY FLEET, UM, IS A LOT LARGER.
AND THEN ON TOP OF THAT, I WOULD LIKE TO KNOW, AND WE'LL SUBMIT THIS QUESTION, WHAT ARE THE OTHER, UM, CLIMATE ACTION PLAN AND RESILIENT PLAN OBJECTIVES OR MEASURABLES THAT Y'ALL ARE INCLUDING THIS YEAR OR LOOKING AHEAD? UH, NOT JUST THAT ONE LINE THAT WE HAVE HERE, BECAUSE AGAIN, I KNOW IT'S VERY DETAILED, I KNOW YOU'RE HYPERFOCUSED ON IT, AND, UH, WHATEVER WE CAN DO TO SUPPORT THAT, YOU KNOW, WE WILL ABSOLUTELY DO.
UH, IN ADDITION TO THAT, I KNOW, UH, I WAS LOOKING BACK AT, YOU KNOW, A FEW YEARS AGO WE WORKED OUT TO MAKE SURE THAT NO CONTRACTS RELATED TO FLEET, UM, ALLOW FOR UNPAID LABOR, UH, IN OUR CONTRACTS, WHETHER THAT'S WITH, UH, TIRE RETREADING AND THINGS OF THAT NATURE AND OTHERS.
ARE THERE ANY CURRENT OR ONGOING CONTRACTS, UH, FROM PREVIOUS YEARS THAT, UH, ARE EITHER WITH TDCJ OR PERMIT, UH, UNPAID LABOR AS PART OF THAT PROCUREMENT PROCESS? YOU KNOW, DO WE STILL HAVE A CONTRACT WITH THE TGA? WE'LL HAVE TO GET BACK TO YOU ON THAT.
YEAH, THE, THE, THE TYNER RETREADING WAS THE ONLY CONTRACT THAT I WAS AWARE OF.
I'M NOT SURE IF, IF, IF WE'RE STILL, UH, UH, PURSUING THAT OR NOT.
SO WE'LL HAVE TO CHECK AND GET BACK TO YOU.
AND NOW, AS ALWAYS, I APPRECIATE THE PARTNERSHIP.
OF THE 13,178 VEHICLES WE HAVE IN FLEET, HOW MANY ARE GAS, HYBRID, BATTERY? DO YOU HAVE THAT BREAKDOWN? I WAS LOOKING THROUGH IT AND I DIDN'T FIND IT.
SO, SO, AND I'M GOING OFF THE TOP OF MY HEAD HERE.
SO, SO WE CURRENTLY, AS OF TODAY, WE HAVE 81 BATTERY ELECTRIC, UH, VEHICLES IN THE FLEET.
AND I WANT TO SAY, I WANNA SAY WE'RE RIGHT AT 450, UH, OR SO HYBRID ELECTRIC VEHICLES, AND THEN THE, THE BALANCE ARE CONVENTIONAL, WHETHER THAT BE, UH, GASOLINE OR DIESEL.
NO OTHER COUNCIL MEMBERS IN QUEUE, SO, UM, NO PUBLIC SPEAKERS, I'M ASSUMING.
WE WILL RECESS UNTIL TWO 30 AND THEN WE'LL HAVE OUR LAST FOR THE DAY, WHICH IS A RA ADMINISTRATIVE AND REGULATORY AFFAIRS.